Privacy Policy

Introduction

Open Horizon (Öppna Horisonter) is committed to protecting the privacy and personal data of all individuals who interact with our organisation. This privacy policy explains how we collect, use, and protect personal information in accordance with the General Data Protection Regulation (GDPR) and Swedish data protection law.

Data Controller

What Data We Collect

In the context of Erasmus+ projects and organisational communication, we may collect:

• Contact information (name, email, phone number)
• Organisational affiliation and role
• Project participation details
• Communication records related to project coordination
• Information necessary for inclusion support and safeguarding

Legal Basis for Processing

We process personal data based on:

• Consent for project participation
• Contractual necessity for project coordination
• Legal obligations under Erasmus+ programme requirements
• Legitimate interests in ensuring project quality and safeguarding

How We Use Your Data

Personal data is used exclusively for:

• Project coordination and implementation
• Communication with participants and partner organisations
• Compliance with Erasmus+ reporting requirements
• Safeguarding and duty of care responsibilities
• Quality assurance and evaluation

Data Sharing

We may share necessary personal data with partner organisations, National Agencies, and relevant authorities as required for Erasmus+ project implementation and compliance. All data sharing follows GDPR principles and is documented through data processing agreements.

Data Retention

Personal data is retained only for as long as necessary to fulfil project obligations and comply with Erasmus+ programme requirements, typically 5 years after project completion as mandated by the European Commission.

Your Rights

Under GDPR, you have the right to:

• Access your personal data
• Rectify inaccurate data
• Request erasure (subject to legal obligations)
• Restrict processing
• Data portability
• Object to processing
• Lodge a complaint with the Swedish Authority for Privacy Protection (IMY)

To exercise your rights, contact us at info@openhorizon.cc

Data Security

We implement appropriate technical and organisational measures to protect personal data against unauthorised access, loss, or misuse. All staff and volunteers handling personal data receive training on data protection principles.

Changes to This Policy

This privacy policy may be updated periodically. The current version is always available on our website.

Last updated: January 2026